Frequently Asked Questions
The FAQ page has been developed to assist with questions in relation to all aspects of the conference, please see below as your first point of call. Alternatively, if the answer to your question is not listed below, please contact the Conference Secretariat via email at email@example.com or (852) 2559 9973.
About the Conference
When will the conference be held?
The conference will be held from 16 to 18 November 2021.
The conference will take place virtually.
Where will the conference be held?
Where can I find the information on the programme for the conference?
Is there any pre-conference workshop?
There are 4 skill-based pre-conference workshops targeting early- to mid-career scholars and students on Sunday, 17 November 2019. Enrollment for workshops is taken during the registration for the conference.
More information on the workshops is available here.
Is there any post-conference workshop?
There is no post-conference workshop. However, there are 4 pre-conference workshops and 2 field trips, which are not included in the conference registration fees.
Is there any field trip?
Two sessions of field trips are offered for delegates to experience Hong Kong on Sunday, 17 November 2019. Interested delegates may enroll for the trips when registering for the conference.
More information on the field trip is available here.
Is there an opportunity to sponsor a Symposium Session?
Registration and Payment
How can I register for the conference?
To register for the conference, you will need to complete the online registration. Registration opens from Friday, 10 May 2019 to Thursday, 31 October 2019 (11:59pm, Pacific Time). Early bird registration will close on Thursday, 3 October 2019 (11:59pm, Pacific Time).
When is the registration deadline?
The last day for registration and payment is Thursday, 31 October 2019 (11:59pm, Pacific Time).
When is the last day for early-bird registration?
The last day for early-bird registration and payment is Thursday, 3 October 2019 (11:59pm, Pacific Time). The registration fees increase after this date.
How much is the registration fee?
A complete list of the registration fees is available here. The fees vary according to your category (international, local or low- or middle-income countries [LMIC]) and the date of registration (early-bird or regular fees).
Please note that the eligibility of the LMIC rate is based on the location of your affiliated organization rather than your nationality. The list of low, middle and high income countries / economies by the World Bank is available here.
How do I make payment for the conference?
Payment of registration fees can be made by credit card (Visa or MasterCard) or international bank transfer. For payment via bank transfer, a copy of the bank remittance receipt should be sent to the Secretariat (firstname.lastname@example.org) by email once the bank transfer is arranged.
More information on the payment methods is available here.
A written confirmation will be sent upon receipt of your registration form and full payment. If you do not receive the confirmation within two weeks after the submission, please contact the Conference Secretariat by any of the following methods:
Telephone: (852) 2559 9973
Fax: (852) 2547 9528
Will I receive a confirmation after the registration?
Can I transfer my registration to another person?
Replacement of registrant is allowed provided that the replacement is from the same organization. A written request must be submitted to the Conference Secretariat (email: email@example.com) by the person to be replaced before Tuesday, 15 October 2019 (11:59pm, Pacific Time).
Can I get a refund if I cancel my registration?
Request for refund will only be accepted for cancellation of registration before Tuesday 15 October 2019 (11:59pm, Pacific Time). A 50% administrative fee will be levied. Cancellation of registration must be requested in writing to the Conference Secretariat (email: firstname.lastname@example.org). Refund will be made after the Conference.
Can I register as a student?
Does the conference offer any scholarship, travel grants or bursaries?
For student participants, those selected for the final round of Global Health Case Competition are eligible to apply for travel scholarships to the workshop. The registration fees for students are also discounted. Winners of the Student Poster Contest may also be eligible for scholarships.
While no scholarship, travel grants or bursaries will be offered to non-student participants, special rates are offered for participants from Low and Middle Income Countries (LMIC) defined by the World Bank. Please note that the eligibility of LMIC rates is based on the location of abstract submitter’s affiliated organization rather than nationality.
A complete list of the registration fees is available here.
How can I get a letter of invitation for professional leave?
Can I get a Certificate of Participation after attending the Conference or the Pre-Conference workshops?
An online Conference evaluation form will be emailed to attendees after the Conference/Pre-Conference workshops and an e-Certificate of Attendance will be issued upon completion of evaluation.
Account and Login Enquiries
I have lost my password. How can I recover it?
If you have lost your password, click the “Forgotten your password?” link on the bottom of the Registration System. Enter the email you have used for the registration on the pop-up window. You will receive an email with instructions to reset your password.
Can I change my login email after registration?
The website does not allow change of email address as it is used for login. If you need to use a new email address, you will need to perform a new registration.
Submission of Abstract
How can I submit an abstract?
I have already registered for the conference. Do I use that account for the abstract submission?
Yes, you may log in to the Abstract Submission Portal with the same username and password you have registered for the conference.
What is the maximum size for poster presentation?
The poster should not exceed 0.9m (width) x 2m (height). It will be displayed on a system panel of 1m (width) x 2.5m (height).
How long is the oral presentation session?
What are the themes or tracks for the abstracts?
Abstracts will be accepted for the following themes:
1. Non-communicable diseases (e.g. mental health, smoking, diabetes, cardiovascular disease cancer)
2. Infectious diseases
3. Environment, health & active lifestyle (e.g. air pollution, climate change, physical activities, ageing, occupational health & safety, maternal & child health/reproductive health)
4. Health systems & governance
5. Smart city / technology
6. Global health education & training
7. Others (e.g. migration/displacement, natural disasters)
Where do I fill in the name of the author(s) and presenter during abstract submission?
You can fill in the name of the author(s) and presenter under “Authors and Affiliations” section located on the blue menu pane of the abstract submission page.
Can I edit my abstract after submission?
Abstracts already submitted may only be edited before the submission deadline on Thursday, 1 August 2019 at 11:59pm Pacific Time.
An abstract can also be saved as a draft for revisit. However, please ensure that you submit your final abstract before the deadline. Abstract drafts will not be considered for acceptance.
When is the deadline for abstract submission?
The deadline of submission is Thursday, 1 August 2019 at 11:59pm Pacific Time (submission closed).
How will I know if my abstract is selected for presentation?
The Conference Scientific Committee will make the selection of abstract for oral or poster presentation in July. The submitting author will receive an email with the result by Thursday, 15 August 2019. If the designated presenting author is unable to attend the conference, he/she must assign another presenting author as a replacement.
Will my abstract be published?
All abstracts accepted for oral presentations will be published on the Journal of Global Health Sciences. A few of the top abstracts will be selected and developed into full papers. They will be published in a special edition of the journal. The abstracts selected for poster presentations will be evaluated and may stand the chance of publishing on the journal.
The Scientific Committee and the Editorial Board of the Journal of Global Health Sciences reserve the right to publish or not publish your abstracts.
More information on the publication is available here.
Student Poster Contest
Do I need to submit an abstract or the actual poster?
All students of any university can submit a poster which must be related to global health and unpublished at the time of submission. No fee will incur for participation into this Contest. Whether the poster submitter registers with or participates in the conference is not part of our selection criteria.
Do I have to register and make any payment if I want to join the Student Poster Contest?
Students participating in the Student Poster Contest should submit their actual posters for judging.
No, you must choose between the Student Poster Contest or abstract submission.
In principle, students are eligible for both Student Poster Contest and abstract submission. However, they must choose between entering the poster for the Student Poster Contest OR through the regular abstract submission portal.
Can I also submit an abstract of my poster for consideration for an oral presentation?
Can I include more than one author’s name on my poster?
Yes, collaborative poster presentations are acceptable and you are welcome to include co-authors’ names in your poster, including mentors. However, the name of the first author should be the student who is entering the contest.
All student posters will be accepted and displayed at the conference.
When will I be notified of the acceptance of my poster?
Yes, but the first person listed on the poster will be considered the winner.
Can multiple students submit one poster as co-authors?
If I attend the conference in person, do I need to print out my poster?
Yes, if you are planning to participate in the poster session at the conference, you must bring a printed copy of your poster.
The submission deadline has been postponed to 1 July 2019 at 11:59pm Pacific time. Late submissions will not be accepted.
Will late posters be considered?
We will notify winners by early August, 2019.
When will I be notified of the winner of the Student Poster Contest?
You do not need to be present at the conference for your poster to be accepted and displayed. However, if you cannot make it to the conference we highly encourage you to print your poster and ask other attendees to bring it to the venue.
However, first place winners are required to be present at the conference in order to receive their prize. Alternatively, you may arrange someone to pick it up for you.
What if the awardee cannot come and join the conference?
What do I need to upload in the “Student Proof” field on the online submission portal?
A student card issued by your university or any identification that indicates your status as a student will suffice. This is to verify that the submitting author is a current undergraduate or graduate student.
I’ve noticed that the deadline has been postponed. Can I upload a revised poster?
You may upload a new poster via the online submission portal. Click “Edit Submission” on the top menu and upload the new poster. It will replace your previous entry. Finish the procedures by clicking “Continue” until you hit the “Submit” button. You will receive an email notification after successful submission.
Visiting Hong Kong
Visitors must hold a valid passport for entering Hong Kong. Hong Kong has a liberal visa policy, allowing visa-free entry to nationals of more than 170 countries and territories. For country-specific visa information, please visit the Immigration Department website.
Do I need a visa to enter Hong Kong?
How can I get a letter of invitation for visa application?
Do I need to get a vaccination or take prophylaxis medication to travel to Hong Kong?
There is no vaccination requirement for travellers visiting Hong Kong. However, travellers may adopt anti-mosquito measures to prevent infectious diseases.
More information on travel health offered by the Hong Kong government is available here.
Who is the organiser of this conference?
The organiser for this conference is The Association of Pacific Rim Universities (APRU) and the School of Public Health, The University of Hong Kong.
How can I contact the secretariat for the conference?